Legal Hold and Data Retention for RediffmailPro organisations

Use RediffmailPro archival to retain, retrieve, hold and search data in support of your organisations legal hold  and data permanence needs

RediffmailPro archival supports

• Email messages on web interface or Rediffmail NG application
• It works on smtp like IMAP, POP…

RediffmailPro Archival is absolutely web based with a centralized data storage not prone to any hardware or software component failure or any kind of natural calamity.

RediffmailPro archival is included in the enterprise version edition. One can buy RediffmailPro archival licenses for an nominal additional amount of Rs. 30/month

RediffmailPro customers can use Archival for :

• Legal hold – Based on the retention rule applied data can be stored 1 year, 2 years up-to 7 years
• Search – Search your domains data with parameters like From, to, subject, attachment and date range
• Audit reports – To learn about actions taken by admin over a specified period can be checked by activity log
• Export – Export data with download option for review as and when needed

How Legal Hold works:

Depending on the time period for which the data is required to be preserved, You can :-

• Keep the data as long as you need it : As per your organisations need you may keep the data for 1, 2 or 7 years irrespective of the users deleting their data from the trash folder
• Download data when you no longer need it You may download data as per your organisations need. The archival tenure is a sliding window.

Types of Retention rules

• Default Retention rule – Set a global rule by default for the entire organization
• Department wise rule – You can set rules as per your organizational units

Understand Legal Hold

RediffmailPro legal hold provides details of actions that users have taken over a specified period of time You can run and export reports as .eml files.